The Polytechnic Registry Directorate administer and record all aspects of the student journey, from recruitment to admission, enrolment, and finally, they assist in providing a memorable graduation experience at the end of the student’s studies.
Registry staff provide the community, applicants, current students and staff with advice and guidance on academic administrative matters. They work closely with Faculties, Academics and other administrative departments at the Polytechnic to ensure students have the information they need to manage their enrolment in Programmes and courses.
Registry ensures that all students at Bahrain Polytechnic maintain their enrolment each semester (by either enrolling in courses and pay the fees or having an approved Leave of Absence) and comply with administrate requirements in accordance with approved Policies and Procedures.
- Admission: Advice for undergraduate applicants including Programmes , entry requirements, entry tests and English language requirements, how to apply, admission timeline and other useful information. The admission team also facilitate school visits to the Bahrain Polytechnic and Polytechnic visits to schools, career fairs and exhibitions.
- Current Students: Support and advise for enrolment , course registration, semester dates, programme transfers, leave of absence, withdrawals, keeping student records updated, managing student records and more. The enrolment team also deals with examination results, progression and requests for official documents such as transcripts and letters. Key information is published to students on the Website and sent to students Polytechnic email or by SMS.
- Graduates: Graduates receive degree certificates after the graduation ceremony, however, verification of documents and awards can be made on written request to the Registrar.
- Scholarship, Sponsorship and Fee exemption: Advice and guidance is provided to students with an approved Scholarship, or sponsor. Fee exemption applications can be made during the published period to assist those with financial hardship. The Scholarship team work closely with the Student Services and Finance Directorate staff to ensure student records are accurate and maintained. They also communicate with Sponsors and Scholarship providers and report on student progress.
- Scheduling: Support the effective management of learning spaces, and provide timetabling and room booking functions. The team ensure the accuracy of course information in the Student Management System after approval from the relevant academic committees and work closely with the Academic Development team and Faculty.
- Banner Student: Provide functional support for the Student Information System “Banner” users and ensure the related processes used are compliant with Policies, procedures and relevant government Regulations when implemented in the Student Management System and related software and that student data is maintained confidentially.
Student Information Centre
The Student Information Centre (SIC) in Building 8 is part of Registry and provides general information and assistance with academic administrative processes, and all forms for processing must be submitted to the counter during working hours.
The Information Centre staff can advise who you need to see or will assist you with your enquiries, including:
- Admission to the Polytechnic (an annual process)
- Enrolment in a programme and registration in courses
- Withdrawals or Leave of Absence
- Fees and payment options (see Finance)
- Submission of letters and forms for processing. All forms can be found in the SIC waiting area
- Requests for official documents (e.g. transcripts and letters)
- Self Service Banner (SSB) enquiries
You Said…We Did
Registry receives feedback from students and information from the surveys that helps us improve our services… here are some of the ways feedback has changed what we do.
Using Self Service Banner, we enabled all degree students to register online for courses during the published period from any country in the world. Access to register is released by Programme and/or in batches of no more than 1000 students. Registration is spread throughout the period as published on the Website and in the Online Registration Instructions. This eases the pressure on IT systems and ensures a smoother online registration experience for students.
The Admission and ICT Services teams worked together to allow applicants to use Self Service Banner (SSB) to see if an offer had been made and to access the relevant offer letter. Offers are also sent to the email provided with the application. SSB provides all applicants with the status of their application.